Zinecore Zine Flats

(flats updated to include correct © info for the cover artist)

You can adapt this form for your institution. I bring it to zinefests and the like, fill out titles and prices of zines as I buy them. I then bring the form back to work and trade it for a petty cash reimbursement.

Timberland Regional LIbrary zine invoice

This is the invoice that I created with the assistance of one of our business office staff. (kelsey)

Jenna: Donor Agreement

Trying to think about permissions & provenance. Part of the form: whether name or gender has changed.

Getting reimbursed for purchases made in person & with cash (zine fests, etc). As much info as possible about the event (fill it out ahead of time). Buying in person – use own cash and get cash back from the school.

Reciepts: zinesters can fill them out at zinefests.

Legal council on these documents??

Barnard used documents already in existence and modified them.

Getting a credit card from yr library/institution.

QZAP makes a manifesta of the donation. Also using Bento software to catalog which synchs with computers & iPads as a barefoot way to catalog.

QZAP asks for permission to digitize and if they don’t get an answer they put it up but will take it down if they are asked. Have a section on fair us on the site.

U of Iowa: Some zines are digitized. “Memorandum of Understanding”

ZAPP: catalogingandpreservation.pbworks.com

FAIL at Flywheel: Going to have a cataloging party – maybe use librarything. (Soapbox & Jude use librarything). Fail advice??

ABC No Rio: filemaker pro database. Crappy but still in use. (Lesson: Whatever you start to use you will probably continue to use even if it sucks).

Build the database in an online environment s it can be browsed & edited simultaneously and is not on-site. Always backup. Multiple backups in multiple places.

Bento: Can you lock records?

Celina: catalogs in excel (removable fields for when patrons browse). Excel isn’t very searchable. Librarians end up pulling things for patrons.

Celina: Had a successful zine night. Had people make zines. There was a complaint about some of the content. Now they can’t really distribute the zine.

Kelly: Zine machine which has free zines available. Disruptive Technology event (mostly IT & faculty tech event). Made a zine for the event. Factulty have reached out about using zines in the collection.

Alana: has a zine workspace in the library & has open lab hours. Helps to suss out last minute logistics.

Jill: has a zine they made when their blog went down. Completely propaganda. Wanted to make a zine on work time w/work $$$.

Zine as annual report – anticipates making 1 per semester.  Since most folks are not solely zine librarians they play up their zine work in annual reports.

Alana: Sometimes  zines b/c they are “cute” and not technologically advanced get devalued. Craft vs. art.

Celina: Value judgement of zines. “weeding out bad zines”. Bad zines don’t exists. Values for collection dev. Only weeded out zines that were overproduced.

In the “Memorandum of Understanding” who owns the zines???

Barnard Fail: Jenna wanted to include collection dev. that included trans zines said women (cis & trans) and ended up questioning if that was the right language.

Overview:
MKE last year, session abt zine librarians’ documentation so that all info doesn’t live in the archives of the zinelibrarians’ listserv
At the end of the session, discussed reviving zinelibraries.info
Wordpress site — not currently pleased with theme or appearance
Maintainers have identified headings that need to exist, need for a new theme

It’s not really clear what the mission is for the site
What would help this session:
Clarify mission going forward
Divide up the work

Q: Should UnConference sites be separate from the site, or folded into it?

Agenda/What we want to accomplish:
Mission
Identifying audience & how it will be used
CMS – Are we talking about scrapping WordPress?

This session, talk in broad terms, additional session to discuss tech details

Audiences:
Zine librarians
Librarians & others generally curious about the intersection of zines & librarianship, zine collections
Librarians who work in cataloging, tech services (& other more conventional areas of librarianship)

How the site relates to the We Make Zines zine librarian group?
People who use the WMZ site tend not to be zine librarians

We would like to see it be a document repository
Documentation to help us not reinvent the wheel
Moving 5 yrs of different wikis into a single space
Member directory
[Identity/branding for zine librarians as a whole]
Programming ideas/documentation
Place where people can give themselves shout-outs, report on the cool stuff they’re doing — showcase or show and tell
Centralized repository or aggregator so we’re not just posting to disparate sites like FB

You have to opt-in to be on a listserv, but anyone can go to the website — listserv can be helpful for asking questions (though this happens on the Rad Ref website, too)
Value of the listserv is the delivery of content into your inbox
Keep the email list

Q: Any more input about the site?

Links to other resources – We don’t need to duplicate Jerianne’s Zine World site – directory of zine librarians
FAQ

Work process this year
Collectively-shared website – maintainers were hesitant to change it on their own/independently
Not sure about next steps, after discovering flaws
We could leave it in WordPress, try to make it do what we want to do, and if it can’t then consider switching platforms
What if the work team got bigger? Shared responsibility?
Would help to parse out – someone would be responsible for look & feel, someone could be responsible for content, someone could be responsible for adding members & welcoming them

Delineating what we need volunteers for:
Figuring out WordPress theme
Banner art
Managing users
Having some instructional material about how to use WordPress
UnConference sites — Mediawiki install & use that in addition to the WordPress site?
Organizing the stuff that’s already on the site/or is related and exists elsewhere
Determining headers, architecture

Volunteers for categories:
Wordpress theme – Celina & Mackenzie* – Elvis & Milo should be included
Banner art – Elvis* & Milo
Managing users – Violet* & Jenna
How-to-use-the-site documentation – table this until site is done / Erica?
Incorporating old content – this can happen later
Architecture – Celina* & Jude & Erica

Honor is willing to give added assistance later
Jude will get programming content ready

Alycia, Kelly & Nicki should be in on all of the conversations happening in the groups

*will send the first email to get things rolling

Notes by Alana

ZineCore refresher:
Title
Creator(s)
Subject(s) / Genres
Content description/notes
Publisher(s)
Contributor(s)
Date of publication
Type
Format / physical description
Identifiers (union ID#)
Source
Language
Relation (see also)
Coverage (place of publication
Rights (freedoms and restrictions)

QZAP has been using zinecore in their catalogue now: hasn’t changed things necessarily, but gives a standard to shoot for

What we need to do next:
We’ve been talking about this through 4 unconferences…what’s next? Things to bring back to our cataloguers. Interference Archives in NYC also interested in starting a catalogue: maybe two groups working on this will help move things along. They are building the history of the collection as they build the catalogue. Not quite the same goals, but adds complexity.

Goal: worldcat for zines! So we all know between ourselves, but also to help point researchers to other places.

Collective Access might be the tool we build this in. Cataloging tool built on a LAMP stack, based on Dublin Core, open source, free to use. Next step for QZAP is to build an install profile — from the time you add the software, you can choose that user profile and it will pull the (in this case, zinecore) fields for that profile. CA is geared for digital objects, which is great for QZAP, but also will allow folks to add cover scans, etc.

There are other products, but this allows you to import data from comma/tab delineated files, Excel spreadsheets. Question about LibraryThing– should be able to pull as a spreadsheet? Also: MARC records should also be able to be pulled in? Some concerns with MARC fields/subfields…You can have multiple instances of DC fields.
So, there may be some human element to pull out elements one way or the other — or a script that runs to do that. But, those are also mostly easily identifiable elements, just something to know we have to do. A lot of trial and error, but.

If we’re adding to a union catalogue, will there be duplicate entries, or a field for holdings?
Zinecore is defining the object — one of the additional pieces we’ll need for the union catalogue is a Holdings record.
So — we’d use the union catalogue to find the record, then add it to our own individual catalogues. But, we’ll also have a bunch of separate records for, say, Doris — how do we clear this up?

We have an identifier for the record, but maybe also some kind of title identifier (or authority file!) to see all the Dorises. (A “work” record in RDA/FRBR-speak)
But! We don’t have professionals doing this, necessarily….
So, we need a name authority file and title authority file. So: Cindy Crabb will always be Cindy Crabb and not Cindy Ovenrack. So, you can see the other names the person goes by, but you can also redirect someone to all the things that person has published.

So, we’re talking about two sides of the catalogue: the names part is not directly about the record’s metdata.

This takes everyone using the same rules — does this fit our community?
If we build the system, it’s already there…but someone has to do the work for the Cindy Crabb/Cindy Ovenrack. Is this gonna be so large that this is necessary? Is this something that has to be done going in?
Knowing that we’re going to do this down the line…is important to know, software-set-up wise…but no, we don’t necessarily have to do it now.
Could Zinewiki be our authority file? (Yeah — people like that.) But would that just be adding a lot more work, to add Zinewiki entries? Or….can the union catalogue that would then push data back out to Zinewiki?

Unique identifier for each zine — could it be a Uniform Resource Identifier that could be linked into the semantic web? (E.g. linked back to Zinewiki?)
So Doris #3 is a part of this uniquely identified DORIS.

Question about Type — a little confusion about what it means in DC. The field is there if you need it, you can leave it blank if you don’t use it.

Authority files: you can have multiples, as long as they communicate with each other. Which goes back to having a URI, so there’s a unique key to help connect them together.

Lunch: let tech people have their tech conversations…and then come back.
What did folks want to get out if it? A plan/timeline. A way for us to know that we’re cataloging things in a way that will be useful down the line. We don’t need to be anxious about this now, y’all!
What might help the tech discussion is: talking about the quirky little things we do in cataloging. (e.g. description of the cover, a la Papercut Zine Library.)
Questions too about editions, donor information…how does that stuff fit into Zinecore? Is it separate? Extended DC?

Notes by Kelly

• July 21st
• http://zinelibraryday.wikispaces.com (should this get moved to the zinelibraries.info site?) and https://www.facebook.com/pages/International-Zine-Library-Day/242929865735256
• purpose is to promote zine libraries use and awareness
• develop ALAish “toolkit”: zine library propaganda, web banner, press kit
• try it out kind of event for libraries that don’t have a zine collection
• at Iowa they made a pop-up library of zines people brought in
• regional event, collaboration site, cross promotion
• develop Zine Librarians identity
• visual identity
• community building
• adding authority
• what would a group look like besides the zine librarians list?
• zine library users and supporters should bring donuts to their favorite zine librarian. n.b. determine ahead of time if the donuts should be vegan
• do something like the international zine month activities list?

Can we add a zine libraries persona discussion to tomorrow’s schedule?
Maybe also something about accomplishing things we volunteer to do between zine librarians unconferences?

• Front end and back end will be different, so perhaps this isn’t a concern
• Multiple front ends could conceivably be available
• Once the data is in place, there’s a lot we can do–table this part of the discussion for now?

Next steps / timeline

• Apply for a Knight Foundation grant for development and infrastructure: DUE BY DUE DATE, JENNA & KELSEY and we hope others!
• Develop QZAP as prototype: DUE JANUARY 1, ERIC & MILO. Lots of people willing to help with user testing.
• Use Interference Archive catalog as prototype for sharing data
• Research other grants: DUE ?
• Plans for export import from CSV files, LibraryThing, MARC (from data dump), etc. (What are the others?) : Survey cataloging systems on Zine Librarians list DUE BEFORE SEPTEMBER 1, HONOR & CREW
• Born xZINECOREx cataloging guidelines? Other documentation, as needed.
• Union catalog admin for the user side: VIOLET

Zine Talking

Topics to possibly discuss: readers advisory for zines, teaching with zines, zine conversations and framing zines in terms of teaching and justification for zines in libraries

Commonly need to explain what zines are to people, what zines are and why they are important

Framing to various populations: funders, etc.

When to be broad and when to be specific

Here’s this cool thing/Why this should be relevant to you–recommending zines

Alana: zine collection started from teaching and the collection was built to support classroom work. From conference a faculty member got interested in Alana’s zine work and then started working in the classroom

Thinking critically about knowledge production in the class already

Feminist collaborative work

Applying feminist theories into zines about their everyday experiences, engaging and understanding the theory and thinking about an audience outside the academy for intellectual activism

Zines work well for intro English classes

Elvis: HS classes, teenagers love making zines

Even in med schools, making comics

Kalmia: sci-fi zines, many genres

Talking about people/faculty and promoting, talking about in intro English classes

Figuring out how to get them to come back in—making their own zines and using the collection outside of the classroom or multiple times

Adding student work to the collection—using as well as contributing to collections

Celina: art school, zines are accessible/easy to make for everyone, become the zine expert, students ask lots of questions about why people make zines, folks are using zines as examples of what they can do and make

Jill: people asking “Aren’t they like blogs?”, she started making zines because blogs were hard to manage

Celina: coworkers think it’s cute, don’t understand the full significance of the zine, think they are just like blogs

Honor: different media can have a different functions, never an either/or, challenges of digital preservation, proprietary software

Zines vs. blogs: Materiality

Zine that has a packet of toenails—Elvis

Cassette tape binding: Crazed Sparrow Rant Collective?

Make Out Session #2: Lassie book with the text block removed, with a mini magnifying glass velcro’ed in (how many editions?) cannibalized project—line with professional artists book but calls itself a zine

Show the spectrum of zines from artists books to xerox

Specific zine talking with students: how do you choose zines for a class? Could you choose any 10 random zines or do you curate?

Zines in archival boxes—how does that affect the experience

Duplicate show and tell collection, and how to curate that collection (and also preservation)

Get a sense of a person or a group and how they want to explore and how you can facilitate that

The introduction to zines is an important piece of teaching (about the collection)

Cart in the reading room that people can browse for zine month

Event in the spring and took riot grrrl zines out of folders and let people in to look at them

ASSESSMENT: how do you tell whether something is successful?

Evaluations?

Alycia: don’t like rubrics, different feeling in the room when you teach with zines (vs. databases)

Teaching with zines—intellectual property, authority issues in a very different way than at any other point

Other folks use zines in their teaching as part of a wider special collections instruction, but no teaching for classes, curriculum, etc.

Metrics and assessment, measuring

Are they interested in coming back again? Index cards: general feedback, not going to be used for any institutional purpose, free-form feedback and suggestions

Index cards: free-form, anonymity

Forget to hand out standard forms

Other ways to talk with people—blogs, emails, asking for suggestions, other forms of communicating and building relationships other than standardized forms. Forms seem to shut down the forms of communication.

Alycia: two catalogs, but am I making a bottleneck in which there is more info if you talk to me?

Library thing catalog—so users and librarians can use and update, describe

Blog: highlight specific parts of the collection by theme

Bookmarks that highlight certain collections

Tagging in catalog—a conversation not just by librarians

And it gets written down somewhere if on a blog, tags, etc.

So great to be able to recommend zines to readers—“you would love this!”

Tweeting a zine a day for zine month

Uispeccoll

SciFi Fanzines just in finding aidsàmake something that can be tagged and updated by community

Open Library?

Plays nicely with linked data

Collaborative zine-making and complaints about content

Approval of content of zines are in collection, on display, etc.

Challenges and discussion—CD policies

“Let’s have alternative forms of publications, but not too alternative!”

Applicants should send a short summary of their interest and qualifications to zines@barnard.edu by July 1st. Notifications will be sent out by July 7th.

If you want to contribute to the scholarship fund, please write to the same address.